Culver City Friends of the Library
October 18, 2011 Executive Board Meeting Minutes

I. Call to Order by President Wanda Anesh at 6:35 p.m. In attendance: Wanda Anesh, Kevin Commins, Steve Wieber, Sharon Hyland-Elstein, John Kuechle, Nancy Kuechle, Elaine Hirohama and Laura Frakes. Absent: Renee Pryor, Wayne Pulliam, Aileen Zeidman and Alan Corlin. Also present May Jung.

II. Reading and Approval of Minutes: No minutes presented because Renee was not present.

III. Reports

A. Treasurer John Kuechle presented the Board with the latest financial statement.

B. Book Sale Co-Chair and Vice President Steve Wieber reported the following:
i. Book Room sales look good and continue to go well.
ii. Steve acknowledged a large donation of books from Kevin Commins. At this time, Laura stated the library will add a book about screen writing to its collection in honor of Kevin's many years of volunteering.
iii. Steve requested the repair of the handle on the book donation bin. Laura will put in a request to the County for this as well as the book sale room signage.

C. Membership Chair Sharon Hyland-Elstein reported the two pending membership applications will be renewed for 2012. Sharon will request that Alan print new membership cards as well as signage to renew membership for the next book sale. Membership push also occurs in January, as well as December.

D. Program Chairs' Report:
i. November 1 storytime- Principal Reginald Brunson is unable to read. Nancy and Elaine will find a guest reader. A pumpkin craft will be prepared since it is the day after Halloween.
ii. No Saturday program in November.
iii. December 3 is the last book sale of the quarter along with the craft fair.
iv. Saturday, December 17 is the annual Snowless Snow Party. Nancy requested allocation of $150 for this activity. Moved by John and Seconded by Steve and unanimously approved.
v. Annual Meeting and Installation Dinner-Because the requirements for conducting the Mystery Night at the library were extensive, the Mystery Night will be combined with the installation dinner. No silent auction will be conducted. The dinner price will be raised and hopefully the event will draw people who wouldn't normally attend.

Wanda reported that our hotel staff contact at the former Radisson is still the same. The catering manager is Michelle. Does the Culver Room still work due to its size? Nancy, Elaine and Wanda will meet with Michelle and see other available rooms. Thursday, January 19, 2012 works better than January 17 due to conflicting meetings.

E. Publications Chair Aileen Zeidman was not present. Wanda will be sending out the final copy of the newsletter via email to the members which is on the website.

F. Librarian Laura Frakes reported:
i. Upcoming library activities were sent to Aileen for the latest newsletter.
ii. Staff is going through fiction and authors to compile a Dead list which shows which books have not been circulating. So far, A-F is complete. Likewise, a Grubby list is being compiled which shows the books that are overly used.
iii. Stewart will send one Baker and Taylor consolidated bill at the end of the month to John for payment, as was previously requested.
iv. Laura received an email from a teen who wants to volunteer at the next book sale.
v. The County has set three Friends 2012 dates: Volunteer of the Year is set for March 24, 2012. Laura nominated Steve and Wayne; Books, Books, Books set for April 14; and April 28 is Annual Friends Exchange, location TBD.

IV. Old Business

A. Ken Kramer submitted a quote for the shed, $13,077 estimate does not include tax:
i. Clear and Prep for concrete slab by SEPCO 285
Grading and pouring of slab by ISD staff 5,000
10 x 14 Tuff Shed delivery, double door, ramp 2,507
Electricity (2 convenience outlet, 1 light with switch)
by ISD staff 5,000

Wanda will scan the proposal and send to the Board.

V. New Business

A. Nominating Committee-Laura, Wanda and Elaine appointed. Wanda will not continue as President for another year, but will do the Treasurer's position. Steve will speak to Wayne about them switching positions -Book Sale Chair to Vice President. Sharon will remain as Membership Chair. Nancy and Elaine remain as Programs Co-chairs. Aileen is stepping down from Publications. The Board is seeking a President, Secretary and Publications chair. Not sure if Renee will continue on the Board. May might consider joining the Board.

VI. Adjourn. Meeting adjourned at 7:28 p.m. to November 15, 2011. Farewell dinner for Kevin and Ed will be on Friday, October 28, 2011 at Meet Restaurant. Time TBD.

Prepared by Elaine Hirohama, Programs Co-Chair